League ByLaws

 

 

MAHONING VALLEY JUNIOR FOOTBALL

LEAGUE CHARTER AND BYLAWS

 

ARTICLE 1 NAME AND PURPOSE

 

    SECTION 1 NAME

 

  1. THIS NON-PROFIT ORGANIZATION SHALL BE KNOWN AS THE “MAHONING VALLEY JUNIOR FOOTBALL LEAGUE”, INC. AND ALL BUSINESS SHALL BE CONDUCTED UNDER THIS NAME.

 

   SECTION 2 PURPOSE

 

  1. THE PURPOSE OF THIS LEAGUE SHALL BE TO PROVIDE A PROGRAM OF SERVICE TO THE YOUTH OF ITS MEMBERS AND TO PROVIDE AN OUTLET OF HEALTHFUL ACTIVITY AND TRAINING UNDER GOOD LEADERSHIP IN THE ATMOSPHERE OF WHOLESOME AREA PARTICIPATION. IT SHALL DEDICATE ITSELF NOT ONLY TO THE YOUTH OF THE PRESENT, BUT ALSO TO THE YOUTH OF THE FUTURE.


 

ARTICLE 2 ORGANIZATION

 

      SECTION 1 CONFIGURATION

 

  1. THE ELECTED OFFICERS OF THIS LEAGUE SHALL CONSIST OF THE PRESIDENT, VICE PRESIDENT, SECRETARY, TREASURER AND 4 TRUSTEES. THEY SHALL MAKE UP THE “BOARD OF DIRECTORS.” 

  2. THE MEMBERS OF THIS LEAGUE CONSIST OF AUSTINTOWN, CAMPBELL, COLUMBIANA, CRESTVIEW, LAKEVIEW, POLAND, SPRINGFIELD, STRUTHERS AND WESTERN RESERVE. THEY ARE ALL MEMBERS IN GOOD STANDING. EACH TEAM WILL SELECT A MEMBER FROM THEIR ASSOCIATION TO SERVE ON THE BOARD. (Lowellville dropped in good standing on  Feb. 27, 2017)

  3. THE EXECUTIVE BOARD WILL CONSIST OF THE PRESIDENT, VICE-PRESIDENT, SECRETARY, AND TREASURER.


 

ARTICLE 3 OFFICERS 

 

SECTION 1 PROCEDURES OF ELECTIONS

 

  1. NOTIFICATION OF UPCOMING ELECTIONS SHALL BE MADE AT LEAST ONE MEETING BEFORE THE ELECTIONS. THIS IS TO INSURE THAT PROPER NOTIFICATION IS GIVEN TO ALL INTERESTED PEOPLE.  

  2. ELECTIONS WILL BE HELD AT THE JANUARY MEETING. 

  3. THERE MUST BE A MAJORITY OF ELIGIBLE VOTERS PRESENT. IF LESS THAN A MAJORITY IS PRESENT, ELECTIONS SHALL BE POSTPONED AND ANOTHER DATE SET BY THE BOARD FOR THE ELECTIONS.

  4. ELECTIONS SHALL PROCEED IN THIS ORDER: 

    1. THE SECRETARY SHALL READ ALOUD ALL POSITIONS TO BE FILLED. 

    2. TAKING ONE POSITION AT A TIME, THE PRESIDENT SHALL ASK FOR NOMINATIONS FROM THE FLOOR. WHEN THERE ARE NO MORE NOMINATIONS, THE PRESIDENT SHALL ASK FOR A VOTE. VOTING SHALL BE DONE BY SECRET BALLOT. 

    3. ONCE A NOMINEE HAS RECEIVED A MAJORITY OF THE VOTES, NO OTHER VOTING SHALL BE NECESSARY FOR THAT POSITION.

    4. IN THE EVENT OF A POSITION NOT RECEIVING A NAME, THAT POSITION SHALL BE TABLED. THE ELECTION SHALL PROCEED TO THE NEXT POSITION. 

    5. AFTER ALL THE POSITIONS HAVE BEEN BROUGHT BEFORE THE BOARD, THE PRESIDENT SHALL RETURN TO ANY POSITIONS THAT HAVE BEEN TABLED. 

    6. IN THE EVENT THAT POSITIONS DO NOT GET FILLED AT THE ELECTIONS, IT SHALL BE UP TO THE BOARD TO FILL THE POSITIONS AS SOON AS POSSIBLE. NOMINEES FOR THESE POSITIONS SHALL BE VOTED ON AT THE NEXT MEETING.

 

SECTION 2   TERMS OF OFFICE

 

  1. ALL OFFICERS SHALL BE ELECTED BY A MAJORITY FOR A TERM OF ONE YEAR. THIS TERM WILL RUN FROM JANUARY TO JANUARY.

  2. ANY OFFICER MAY RUN FOR AS MANY TERMS AS THEY WISH BUT MUST BE RE-ELECTED EACH YEAR. 

  3. IF A VACANCY SHOULD OCCUR IN MIDTERM, THE BOARD SHALL SEEK NOMINEES FOR REPLACEMENT AS SOON AS POSSIBLE. THESE NOMINEES WILL BE VOTED ON AT THE NEXT MEETING.

 

SECTION 3   DUTIES OF THE OFFICERS

 

  1. PRESIDENT

    1. TO PRESIDE OVER THE BOARD MEETINGS, ORGANIZE AND DELEGATE RESPONSIBILITIES. 

    2. TO CALL ANY SPECIAL MEETINGS DEEMED NECESSARY. 

    3. SHALL BE RESPONSIBLE FOR MAKING OUT THE LEAGUE SCHEDULE. 

    4. ALL MATTERS REQUIRING VOTING BY PHONE WILL BE BROUGHT TO THE PRESIDENT’S ATTENTION, AND ONLY HE MAY CONDUCT SAID VOTING. 

    5. SHALL HAVE ONE VOTE.

  2. VICE PRESIDENT

    1. TO ASSIST THE PRESIDENT. 

    2. TO CALL ANY SPECIAL MEETING DEEMED NECESSARY. 

    3. SHALL ASSUME THE DUTIES OF THE PRESIDENT IN THE EVENT OF HIS ABSENCE. 

    4. SHALL BE RESPONSIBLE FOR THE ORGANIZATION AND RUNNING OF THE GAME OFFICIALS AND RULES COMMITTEE. 

    5. SHALL HAVE ONE VOTE.

  3. SECRETARY

    1. SHALL KEEP AND ORGANIZE MINUTES OF ALL MEETINGS. 

    2. SHALL NOTIFY ALL PERSONS WHOSE PRESENCE IS REQUIRED AT ANY MEETING. 

    3. SHALL BE RESPONSIBLE FOR ALL CORRESPONDENCES TO AND FROM THE BOARD. 

    4. SHALL HAVE ONE VOTE.

  4. TREASURER

    1. SHALL KEEP AND MAINTAIN AN ACCURATE RECORD OF ALL FINANCIAL RECORDS. 

    2. ALONG WITH THE PRESIDENT, SHALL HAVE THE AUTHORITY TO SIGN CHECKS, PAY BILLS, AND HANDLE ALL BANKING PROCEDURES. 

    3. SHALL PRESENT A FINANCIAL REPORT TO THE BOARD AT EACH MEETING. 

    4. SHALL HAVE ONE VOTE.

  5. TRUSTEES

    1. SHALL ASSIST ALL OTHER BOARD MEMBERS IN ANY WAY POSSIBLE. 

    2. SHALL SERVE ON SPECIAL COMMITTEES OR BE ASSIGNED AND/OR INVOLVED IN LEAGUE PROJECTS. 

    3. EACH SHALL RECEIVE ONE VOTE.







 

ARTICLE 4 TEAMS

 

SECTION 1   RULES AND FEES

 

  1. ALL TEAMS ARE REQUIRED TO ATTEND ALL MEETINGS. IF THE PRIMARY REPRESENTATIVE IS UNABLE TO ATTEND A REPRESENTATIVE MAY BE DESIGNATED AND WILL BE PERMITTED VOTING RIGHTS FOR THAT MEETING. ANY TEAMS NOT REPRESENTED AT A LEAGUE MEETING WILL BE FINED $50.00 WHICH WILL GO INTO THE LEAGUE’S TREASURY. THIS FINE CAN ONLY BE WAIVED BY THE BOARD, IF THE ABSENCE IS DEEMED TO BE AN EMERGENCY OR AN UNCONTROLLED CIRCUMSTANCE.  (NEW ADENDUM)  ANY TEAM THAT IS NOT REPRESENTED AT 2 OR MORE CONSECUTIVE MEETINGS WILL FORFEIT THEIR RIGHT TO VOTE AT THE NEXT MEETING THAT THEY ATTEND. ANY TEAM THAT IS NOT REPRESENTED AT 5 MEETINGS IN ANY ONE CALENDAR YEAR WILL FORFEIT THEIR VOTING RIGHTS FOR THE REMAINDER OF THAT YEAR, INCLUDING THE MEETING HELD IN JANUARY OF THE NEXT YEAR WHEN THE ELECTION OF OFFICERS IS HELD.

  2. ALL TEAMS SHALL BE REQUIRED TO PAY A $100.00 LEAGUE FEE AT THE BEGINNING OF EACH YEAR WHICH WILL GO INTO THE LEAGUE TREASURY. ALL NEW TEAMS ENTERING THE LEAGUE SHALL BE REQUIRED TO PAY A NON-REFUNDABLE $300.00 FEE WHICH WILL BE APPLIED TO THEIR $100.00 LEAGUE FEE FOR THEIR FIRST THREE (3) YEARS. DURING THE FIRST YEAR PROBATIONARY PERIOD, THEY WILL NOT BE PERMITTED TO VOTE ON LEAGUE AFFAIRS. 

  3. ALL MEETINGS WILL BE CLOSED TO THE GENERAL PUBLIC.  ATTENDANCE WILL BE LIMITED TO THE REPRESENTATIVES AND ONE COACH. THERE CAN BE ONE ADDITIONAL PERSON ATTEND AT THE REPS DISCRETION. ANY ADDITIONAL GUESTS MUST BE APPROVED “IN ADVANCE” BY THE PRESIDENT.

  4. EXPULSION OF A TEAM FROM THIS LEAGUE CAN ONLY BE CONSIDERED BASED UPON A SEVERE VIOLATION OF LEAGUE RULES AND/OR BYLAWS.

  5. NEW TEAMS WISHING TO JOIN THE LEAGUE SHALL INFORM THE PRESIDENT, WHO WILL INVITE THE REPRESENTATIVES OF SAID TEAM TO THE NEXT MEETING. AFTER AN OPEN FORUM FOR DISCUSSION HAS TAKEN PLACE, THE REPRESENTATIVES SHALL BE DISMISSED AND FURTHER DISCUSSION WILL TAKE PLACE. EACH TEAM REPRESENTATIVE SHALL TAKE ALL INFORMATION BACK TO THEIR RESPECTIVE ORGANIZATIONS FOR A DECISION. AT THE NEXT LEAGUE MEETING APPROVAL, DENIAL OR NEED FOR FURTHER DISCUSSION OR INFORMATION SHALL TAKE PLACE BEFORE A VOTE SHALL BE TAKEN.

  6. ANY TEAM WISHING TO LEAVE THE LEAGUE SHALL DO SO IN WRITING BY APRIL 1ST OF THAT GIVEN YEAR. FAILURE TO DO SO SHALL RESULT IN AN AUTOMATIC THREE YEAR SUSPENSION.

  7. ALL LEAGUE REPRESENTATIVES ARE REQUIRED TO ATTEND ALL MVJFL FUNCTIONS.

 

SECTION 2 CHEERLEADERS

 

  1. THE BOARD SHALL HAVE THE SAME AUTHORITY OVER THE CHEERLEADERS AND THEIR COACHES AS WELL AS THE FOOTBALL TEAMS AND THEIR COACHES. 

  2. CHEERLEADING SHALL NOT BE A REQUIREMENT OF LEAGUE MEMBERSHIP. 

  3. ANY LEAGUE WIDE ACTIVITY MUST BE PRESENTED AND APPROVED BY THE BOARD.

 

SECTION 3 CONDUCT

 

  1. ANYONE WHO VERBALLY OR PHYSICALLY HARRASSES, THREATENS, OR ATTACKS ANY MEMBER OF THIS LEAGUE WILL BE SUBJECT TO IMMEDIATE BOARD ACTION, INCLUDING THE DISMISSAL OF A PLAYER OR CHEERLEADER. 

  2. ALL SPECTATORS MUST REMAIN IN DESIGNATED AREAS DURING WARM-UPS AND GAMES. FAILURE TO DO SO MAY RESULT IN THEIR REMOVAL FROM THE PREMISES, AS WELL AS POSSIBLE BOARD ACTION.




 

ARTICLE 5 AMENDMENTS

 

  1. ALL AMENDMENTS TO THIS LEAGUE CHARTER AND BYLAWS MUST BE MADE IN THE FOLLOWING MANNER. 

    1. ANY PROPOSED AMENDMENT MUST BE READ ONE MEETING BEFORE BEING VOTED ON AT THAT MEETING, A MAJORITY OF ELIGIBLE VOTERS MUST BE PRESENT. 

    2. VOTING OF THE PROPOSED AMENDMENT SHALL TAKE PLACE AT THE NEXT MEETING PROVIDED A MAJORITY OF ELIGIBLE VOTERS ARE PRESENT. 

    3. FOR THE AMENDMENT TO PASS, IT MUST HAVE A MINIMUM OF TWO-THIRDS MAJORITY OF ELIGIBLE VOTES.

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